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About Leisure East Devon Ltd - full version

Leisure East Devon Ltd commenced trading on 1 January 2006 to promote and provide community leisure opportunities in the East Devon area as a successor to East Devon District Council’s Leisure Services department.

The Trust provides a range of diverse cultural, sporting and physical activities throughout the district in the sectors of indoor and outdoor sports, swimming, exercise and health, children’s play schemes, educational programmes, sporting and cultural events and the performing arts. The Trust plans to develop the scope and range of its services.

The term of the appointment of the Trust is for thirty years, unless East Devon District Council and the Trust agree otherwise.

Governing Document

Leisure East Devon Ltd is a not for profit Industrial and Provident Society with exempt charity status. The word “Trust” is used as shorthand to describe the organisation which was incorporated on 25th November 2005. Trading commenced on 1 January 2006. The society is governed by its “Rules” which are registered under the Industrial and Provident Societies Act, 1965.

Registered Office

Head Office
Bicton College
East Budleigh
Budleigh Salterton
EX9 7BY

Telephone: 01395 562500

Registration Number

Registered under the Industrial and Provident Societies Act 1965
Registration date: 25 November 2005
Register No. 30029R
The Trust is “not for profit” and accepted as a charity for tax purposes.

Trustees

The Board Members of an Industrial and Provident Society are called “Board Members” rather than directors (which refers to Board Members of a company). The Board Members are also charity Trustees for the purpose of charity law.

The Trustees serving during the year and since the year-end were as follows:

Chairman	Mr David Cannings
Vice Chairman	Mr Keith Blanshard
East Devon District Council nominees	Cllr. David Cox Cllr. Peter Sullivan
Representatives from the local community and from partner organisations	Mr Mike Brown Mr Nigel Broome Mr David Kohler Mrs Camilla Hampshire Mrs Justine Payton Mr Bob Willet
Employee Board members (nominated by the employees of the Society)	Mr S Reid Mr Ed Dark

Chief Executive

Mr P Gilpin

Bankers

National Westminster Bank Plc
Commercial Banking UK
246 High Street
Exeter
EX4 3PD

Auditors

Bishop Fleming
Chartered Accountants
1 Barnfield Crescent
Exeter
EX1 1QY

Solicitors

Stones
Linacre House
Southernhay Gardens
Exeter
EX1 1UG

Lawrence Graham LLP
190 Strand
London
WC2R 1JN

Organisational Structure

The Trust’s rules provide that the Board shall meet a minimum of four times in each year. Initially, the Board met monthly before reverting to quarterly meetings in August last year. The Executive Management Team also attends the Board but has no voting rights. From 2007, two of the seven Facility managers will attend meetings in rotation.

The Executive Management Team comprises:

Chief Executive	Peter Gilpin Responsible to the Board of Trustees for the management of the Trust. The Chief Executive also fulfils the role of Corporate Secretary.
Head of Operations	Andrew Reay Responsible to the Chief Executive for the day to day operations of all the Trust’s sites, other than Head Office; for ensuring that high standards of customer service are maintained so as to encourage new customers to join & to minimise the number of customers that cease to use our services; for ensuring compliance with all health and safety legislation; for compliance with all human resources procedures; for addressing all environmental issues and for the development and motivation of staff.
Head of Business Development & Marketing	Mike Hooper Responsible to the Chief Executive for Marketing, relationship with partners, the website, the Trust’s image, fund raising, community development, and the introduction of new initiatives to grow the business.
Head of Finance	Susan Gabbott Responsible to the Chief Executive for all financial matters and for the management of Information and Communications Technology.

Delegated Authorties

The Board and Executive Management Team are assisted in discharging their duties by the following sub committees which scrutinise operations and provide regular reports to the Board.
Finance
Marketing
Human Resources
Health and Safety
Information and Communication Technology

The sub committees meet, in the main, on a monthly basis. All Trustees serve on at least one sub-committee or working party.The terms of reference for each sub committee are defined by the Board.

A scheme of delegation is in place and day-to-day responsibility for the provision of services rests with the Chief Executive along with the Executive Management Team and Facility managers. The Trust operates a rigorous planning process whereby corporate objectives and targets are articulated within the Trust’s business, marketing and medium-term financial strategies. These objectives are then embedded within the Trust’s day-to-day operations through incorporation into facility plans, employee’s personal objectives and through the annual budget process where budget allocations are agreed in partnership with Facility managers.

Leisure East Devon Ltd - your Trust in an active life

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